We will describe a document database developed for BTeV which has now been adopted for use by other collaborations within and without Fermilab. A single web based database and archival system is used to maintain public and private documents as well as documents for a related collaboration. The database performs archiving, versioning, access control, and easy remote access and submission. The talk will cover the technical and security requirements of the database and the implementation. Usage patterns, improvements in our collaborative style, and mis-steps along the way will also be discussed.